The Role

As our HR Coordinator, you’ll play a key role in supporting the HR Operations team by delivering high‑quality administrative and recruitment support across the employee lifecycle. You’ll help ensure our processes run smoothly, our data remains accurate, and our candidates and employees receive a consistent, professional and positive experience. This is an excellent opportunity for someone looking to grow their HR career within a supportive and knowledgeable team.

Key Responsibilities

Recruitment & Attraction

• Coordinate interviews and assessments, prepare offer paperwork and manage pre‑employment checks.

• Maintain accurate candidate records and support hiring managers with ATS queries and updates.

• Publish job adverts and support recruitment campaigns in line with brand guidelines.

Onboarding & HR Administration

• Support new starter onboarding, including conducting the HR Company Induction.

• Process employee lifecycle changes such as new joiners, leavers and transfers, ensuring accurate documentation.

• Maintain HR systems and data, ensuring accuracy and strong audit trails.

Employee Support & Communication

• Manage the HR and Recruitment inbox, providing timely responses and escalating queries where appropriate.

• Provide clear and professional HR correspondence and support internal communications.

• Offer note‑taking support in sensitive meetings when required.

Data & Continuous Improvement

• Produce reports and updates from the Applicant Tracking System (ATS) and HRIS to support decision‑making.

• Maintain and update HR process notes to improve consistency and efficiency.

• Support ongoing HR improvement activity across the team.

What We’re Looking For

• Experience in a HR or administrative role

• Strong organisational skills and the ability to manage competing priorities

• High attention to detail and accuracy

• Confident communicator with a professional approach

• Comfortable working with HR systems and MS Office applications

• A collaborative approach and a willingness to learn.

• CIPD or Business Admin Level 3 (or working towards) is desirable

If you don’t meet every requirement but feel you have relevant experience, we’d still like to hear from you. We are happy to consider flexible working options.

Benefits

· 201 hours (approx. 27 days) annual leave + 1 Company Day to be used at Christmas (Excluding Bank Holidays).

· Time off to volunteer (up to 3 days per annum)

· Life Assurance (2x basic salary or up to 8x if in the pension scheme)

· Company Pension Plan (Aquila contribution = employee contribution + 1%, up to 7%)

· Income Protection

· Employee Assistance Programme with 24/7 support and counselling

· Company‑paid Healthcare Cash Plan

· Gain Share Incentive Plan (discretionary bonus)

· Employee Assistance Programme

Flexible Benefits
Through Aquila’s flexible benefits platform, you can tailor your package, including:

· Additional Healthcare Cash Plan options

· Additional PMI cover

· Buy or sell annual leave

· Cycle to Work scheme

· Discounts at high street retailers

Family, Wellbeing & Lifestyle

· Enhanced maternity and paternity pay

· Enhanced sick pay

· Mental Health First Aiders

· Up to 3 volunteering days per year

· Recognition through Altair Awards

· Employee referral bonus

Security Clearance Statement

Due to the nature of the work that we do, many of our roles are subject to security restrictions. This role requires you to be a UK National and achieve Security Clearance (SC) without any caveats. It would be advantageous if currently held, however, if not currently held, it is a requirement that the successful applicant undergo, achieve, and maintain SC Clearance prior to commencing employment. If approved by the MOD, a dual national from a Non-ITAR country may be considered. Please visit the UKSV website for further guidance- United Kingdom Security Vetting – GOV.UK (www.gov.uk)

Equal Opportunities, Diversity, Equity and Inclusion

Aquila is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. All employment decisions are based on qualifications, merit, and business need.

How to Apply

For more information on this role or to apply, please email recruitment@aquila-atms.com with your CV.