Modern Slavery Act
This is Aquila Air Traffic Management Services Limited’s slavery and human trafficking statement for the financial year ending 31 March 2019, pursuant to the Modern Slavery Act of 2015.
Aquila fully supports the principles of the UK Modern Slavery Act of 2015 (Modern Slavery Act) and we are absolutely committed to preventing slavery and human trafficking in our corporate activities and through our supply chains.
As an integral part of the provision of services and assets to Ministry of Defence (MOD) Air Traffic Management (ATM) Service Provision, we acknowledge our responsibility to take a zero-tolerance approach to slavery and human trafficking.
We continue to implement this approach by adhering to our internal and supply chain practices and polices which incorporate within them appropriate preventative measures.
(B) Business Structure and Supply Chains
Aquila’s Business Scope
Aquila is a joint venture owned 50:50 by NATS and Thales UK.
We have approximately 240 staff, most of whom are based in the United Kingdom. Our staff are largely directly employed or seconded from NATS or Thales UK. They are not in the category which is generally seen to be vulnerable to modern slavery, so our focus is mainly to ensure there are suitable policies and procedures in place for our contractors and suppliers.
We are contracted to supply the Ministry of Defence military ATM capability, goods and services at all MOD-operated airfields and flying ranges in the UK and in permanent RAF bases overseas. The permanent overseas RAF bases are in Gibraltar, Cyprus, Ascension Island and the Falkland Islands.
We also provide limited military ATM migration services to the UK windfarm industry.
Our customers are obliged to comply with the Modern Slavery Act and are therefore obliged to highlight any practices they suspect may have human trafficking connotations to us directly.
Our Service Delivery Director is responsible for ensuring compliance with our obligations under the Modern Slavery Act 2015 and with our rules under our Modern Slavery Act Policy. The Service Delivery Director reports directly to our Chief Executive Officer.
Aquila’s Supply Chain
Our supply chain contracted with 211 suppliers of goods and services during 2018/2019.
Goods and services were received from seven countries outside of the United Kingdom, namely USA, Austria, Belgium, Cyprus, Germany, Norway and France. These non-UK suppliers accounted for less than 10% of the goods and services we procured.
Our Supply Chain department engages with our suppliers on all standards of quality, safety, environmental responsibility and human rights. Our Supply Chain department is also responsible for investigations and due diligence in relation to any suspected instances of slavery or human trafficking within the supply chain.
Our Supply Chain undertakes due diligence in its tender processes when considering taking on new suppliers and regularly reviews our existing suppliers.
One of the key benefits of this ownership is that we are able to leverage our shareholders’ processes, levels of engagement, due diligence and auditing for suppliers.
Resourcing of Staff
We continue to have a carefully controlled single source supply strategy for staff:
Thales HR’s resourcing team carry out the recruitment of our permanent staff;
Morsons carry out the recruitment of contractors and temporary staff. Morsons provide us with a full sourcing and an administrative function under a service contract, including statutory employment checks; and
Our shareholders NATS and Thales HR carry out the recruitment of secondees for their own employees.
In addition to the checks that the resource suppliers are contracted to undertake, we also verify for ourselves an employee’s right to work in the United Kingdom before they are actively engaged in meaningful employment whether on a temporary or permanent basis - this is also necessary for security clearances.
Once an employment offer is made, all new employees are processed and documented by Thales HR using an online human resources tool called ‘Workday’.
Internal Aquila Policies
To ensure we minimise the risk of modern slavery activities within our own business and our supply chain, we have policies and practices that:
Promote fair employment practices;
Promote fair and competitive wages; and
Prevent harassment, bullying, discrimination, the use of child or force labour or trafficking people for any purpose.
All of the following policies have been signed off by the Board of Directors.
Modern Slavery Act Policy: which is reviewed annually and sets out a list of initiatives that we have already implemented to meet and maintain the principles of the Modern Slavery Act;
Fair employment practices: covering flexible working, maternity leave, and performance reviews;
Prevention of harassment, bullying, and discrimination: policy on Anti-Harassment and Bullying as well disciplinary and grievance procedures;
Whistleblowing policy: designed to enable employees to make disclosures without fear of recrimination.
Code of conduct and Ethics policy: both clarifying the high standard of actions and behaviours expected of employees when representing the organisation; and
Recruitment policy: we have a reputable single supplier resourcing partner who uses only reputable employment agencies to source.
We continue to make our staff aware that breach if the Modern Slavery Policy may lead to disciplinary action and serious breaches may lead to immediate dismissal.
(C) Due diligence processes in relation to slavery and human trafficking
As a business we are audited annually against ISO9001 accreditation by Lloyds Register Quality Assurance, and for compliance against other standards.
Before we set up any new relationship with potential suppliers, we always undertake checks to make sure that potential suppliers values align with ours in the context of modern slavery.
Our Supply Chain department is responsible for assessing the information submitted by suppliers and always carries out a risk assessment specifically focused on modern slavery.
Should a supplier fail to provide the information requested or to meet our expectations, we will take appropriate action, which may include not entering into a relationship or terminating the relationship with the supplier concerned. In the first instance we would seek work with the supplier to identify the issues and remedy the situation.
We utilize a Pre-Qualification Questionnaire which directly addresses a prospective supplier’s approach to modern slavery. As part of the questionnaire our prospective suppliers are required to demonstrate that they will not use any form of slave, bonded, forced, involuntary or prison labour nor engage in human trafficking or exploitation.
During the term of the contract we continue to monitor each supplier in our supply chain and carry out regular audits of our supply chain.
Each year we ask our key suppliers if they have had any incidents / breaches of the Modern Slavery Act, asking specifically if they can:
reconfirm their adherence with the UK Modern Slavery Act 2015;
advise on what steps they have taken during the past 12 months to minimise any opportunity for Modern Slavery to occur within their Supply Chain; and
confirm whether there have been any breaches of the Modern Slavery Act within their Supply Chain in the previous financial year.
Where we believe that a supplier may be at risk, we undertake further due diligence as is necessary.
(D) Risk assessment and management
Aquila’s ongoing risk management process involves identifying any internal and supply chain practices that may unintentionally increase the risk of or permit modern slavery abuses, doing all it can to prevent such abuses, and mitigate and account for any such abuses.
Aquila continues to review performance for the past 12 months at the end of each financial year and the review for the 2018/2019 financial year has given us no current major concerns.
Our top suppliers provide us with 95% of the goods and services we procure.
Having specifically reviewed our own practices and the practices of these key suppliers, we continue to assess our business and activities to be a very low risk in relation to slavery or human trafficking.
We do not do business in a high-risk sector;
We do not do business with countries with questionable human rights reputations;
We do not have complex employment arrangements; and
We do not have vulnerable workers.
Our internal compliance audit in June 2018 confirmed that we are at low risk of modern slavery exposure due to the nature of our suppliers and the current processes we have in place.
We manage the risks associated with our procurement process to reduce the potential failures using monthly key performance indicator analysis e.g. cost, quality and delivery risks.
(E) Progress and effective action taken to address modern slavery
We have not identified any examples of modern slavery or human trafficking in the 2018/2019 financial year and we are confident that our suppliers have a good awareness of the dangers of modern slavery.
We undertook an internal compliance audit in June 2018 and the audit made no additional recommendations in relation to the Modern Slavery Act.
We have incorporated an environment protection eLearning training within our staff training programme.
We continue to work collaboratively with suppliers to improve our supply chain standards.
(F) Training on modern slavery and trafficking
Our Supply Chain staff are CIPS accredited and have undertaken CIPS procurement training which includes information on the Modern Slavery Act.
We continue to raise awareness of modern slavery and human trafficking issues internally by distributing our modern slavery policy and ensuring our staff understand:
The basic principles of the Modern Slavery Act;
How employees can identify and prevent slavery and human trafficking;
What action employees can take to flag up potential slavery or human trafficking issues to the relevant parties within the organisation; and
What external help is available, for example through the modern slavery helpline or modern slavery website for online disclosure.
(G) Conclusion and looking forward
Aquila is fully committed to the combat of modern slavery and human trafficking both within our supply chains and in treating our own employees with equality, dignity and respect in accordance with our Ethics Policy.
We have assessed our service and activities in the UK and overseas and considers our activities to carry a very low risk in relation to slavery and human trafficking. In reaching this conclusion we have assessed both our own practices and the practices of our suppliers. An assessment which will be repeated throughout the lifetime of the business.
We are confident that we have appropriate measures in relation to our immediate supply chain, but we recognise that further development and refinement will be required to address all our supply chain risks, particularly at 2nd and 3rd tier levels and in all the countries where we purchase goods and services.
We will particularly focus on suppliers who have lengthy and complex supply chains as we recognise that they are at higher risk in relation to slavery or human trafficking.
We will review the contractual requirements we have in place for suppliers with complex supply chains to ascertain whether further provisions are required to reduce our supply chain risks.
We will consider whether additional staff out side our supply chain department should undertake formal training on modern slavery and human trafficking prevention. We will also consider whether to bring in an e-learning course for all our employees to cover modern slavery, which a lot of our suppliers are already doing with their employees.
We will continue to review our Modern Slavery Policy annually and where necessary update it during the 2019/2020 financial year.
We will continue to report on developments and improvements to our modern slavery programme on an annual basis.
This Modern Slavery statement has been approved by the Board of Directors of Aquila on 30 April 2019.
To view our signed Modern Slavery Statement, click here.